{"id":12386,"date":"2020-02-06T10:00:01","date_gmt":"2020-02-06T10:00:01","guid":{"rendered":"https:\/\/staging.encore-emea.com\/ask-these-5-questions-during-a-site-visit\/"},"modified":"2021-01-18T15:51:09","modified_gmt":"2021-01-18T15:51:09","slug":"ask-these-5-questions-during-a-site-visit","status":"publish","type":"post","link":"https:\/\/info.encore-emea.com\/fr\/ask-these-5-questions-during-a-site-visit\/","title":{"rendered":"Going on a Site Visit? Ask these 5 Key Questions!"},"content":{"rendered":"

When it\u2019s time to select your venue, a site visit is one of the most critical steps. Not only do you get to physically step in your space and imagine your event coming to life, it\u2019s a chance to ask the most important questions with your potential venue team.<\/p>\n

Unfortunately, so many of us are busy with the details of the space contracts and food and beverage minimums, that our time with AV providers is often cut short. On your next site visit, be sure to squeeze in some time with your AV partner and ask these questions to ensure a successful event.<\/p>\n

What would you recommend\u00a0to\u00a0make a greater impact with my budget? <\/strong><\/p>\n

If you only ask one question, this is it.\u00a0 As planners, of course we have ideas right out the gate with an inspiration board \u2013 but no one knows the space better than an on-site event experience team. During your site visit, discuss your vision and ask what they would do to make it work within your plan and budget.<\/p>\n

Because they have worked so many events within the very space you\u2019re standing in, they can take the groundwork of your initial plan and elevate it \u2013 whether it\u2019s rigging screens differently for new vantage points or trying new seating levels. This discussion can change the whole direction of your event and catapult it to new heights.<\/p>\n

What other services do you offer?<\/strong><\/p>\n

These days, AV companies do so much more than just audio-visual. With teleconferencing, content design, and event internet, the same company will likely be able to provide you with almost everything you need for your event. So, before you start the taxing process of looking around for extra technology quotes, be sure to explore the opportunity of leveraging your in-house partner.<\/p>\n

Are there any exciting new technologies I can employ?<\/strong><\/p>\n

It\u2019s the old adage of \u201cif you don\u2019t ask, you don\u2019t know.\u201d Technology changes rapidly, and there may be something new on the horizon offered by your event partner. Maybe it\u2019s a new mobile engagement app that could be a great way to show meeting value to your stakeholders. Your provider will be eager to talk to you about everything they have \u2013 you just have to ask!<\/p>\n

Who will be my point of contact, and how hands-on will they be?<\/strong><\/p>\n

Don\u2019t wait until you\u2019ve already signed a contract to ask this question (or worse, until there\u2019s a day-of crisis). Ask up-front how big their team is, and who will handle which parts of your meeting. It\u2019s also a good idea to find out if the entire team will be on-site, or if there is an off-site team (for example, in the case of internet<\/a>), so you know exactly what you\u2019re dealing with going into your meeting and who\u2019s on first.<\/p>\n

What information do you need from me?<\/strong><\/p>\n

Communication is a two-way street, and your event partner may have some questions for you as well that will spark some ideas. Be sure to open up the conversation and make sure they have a full understanding of what you\u2019re trying to accomplish up-front to avoid complications later on.<\/p>\n

Takeaways<\/strong><\/p>\n

Arming yourself with these questions for your event partner during your site visit can instill confidence in your decision with venue selection, and ensure a seamless event from the start with a team that understands your goals.<\/p>\n","protected":false},"excerpt":{"rendered":"

When it\u2019s time to select your venue, a site visit is one of the most critical steps. Not only do you get to physically step in your space and imagine your event coming to life, it\u2019s a chance to ask the most important questions with your potential venue team. Unfortunately, so many of us are … En savoir plus<\/a><\/p>\n","protected":false},"author":146,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4],"tags":[410,411,364,361,366,369,412],"class_list":["post-12386","post","type-post","status-publish","format-standard","hentry","category-non-classifiee","tag-av-partner-fr","tag-av-terms-fr","tag-event-partner-de-fr","tag-event-planner-fr","tag-event-team-de-fr","tag-meeting-planner-de-fr","tag-site-visits-fr"],"yoast_head":"\nFive Key Questions to Ask Your AV Partner on a Site Visit<\/title>\n<meta name=\"description\" content=\"Don't wait until it's too late. 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