{"id":27594,"date":"2021-09-16T10:32:51","date_gmt":"2021-09-16T10:32:51","guid":{"rendered":"https:\/\/www.encore-emea.com\/?p=27594"},"modified":"2023-01-11T07:14:46","modified_gmt":"2023-01-11T07:14:46","slug":"tips-for-creating-more-accessible-hybrid-and-virtual-events","status":"publish","type":"post","link":"https:\/\/info.encore-emea.com\/nl\/tips-for-creating-more-accessible-hybrid-and-virtual-events\/","title":{"rendered":"Tips for Creating More Accessible Hybrid and Virtual Events"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"27594\" class=\"elementor elementor-27594 elementor-27571\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-78d6a61d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"78d6a61d\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-78da83f9\" data-id=\"78da83f9\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-663d9f09 elementor-widget elementor-widget-text-editor\" data-id=\"663d9f09\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>We tend to think of hybrid and virtual events as being easier for people with disabilities to attend than face-to-face events. However, hybrid and virtual platforms present their own challenges and potential barriers to enjoyment. That\u2019s why, if you want to create truly inclusive online events, it can\u2019t be an afterthought.<\/p><p>\u201cStart with your event strategy,\u201d says Samantha Evans, certification manager for the International Association of Accessibility Professionals. \u201cAccessibility [should] be part of the beginning discussions about any event and activity \u2026 to make sure that human experience is inclusive for people with disabilities.\u201d Then, the conversation about<strong> accessibility <\/strong><strong>at events<\/strong> should continue through the planning, budget, implementation and post-event phases.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6899d578 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6899d578\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-58a62d17\" data-id=\"58a62d17\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7cc83671 elementor-widget elementor-widget-image\" data-id=\"7cc83671\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"518\" src=\"https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2-1024x518.jpg\" class=\"attachment-large size-large wp-image-27574\" alt=\"\" srcset=\"https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2-1024x518.jpg 1024w, https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2-300x152.jpg 300w, https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2-768x389.jpg 768w, https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2-1536x777.jpg 1536w, https:\/\/cdn.encoreglobal.com\/wp-content\/uploads\/sites\/2\/2021\/09\/16095724\/Accessibility-Session-Blog-2.jpg 1866w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6cdbd6a2 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"6cdbd6a2\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-ffc1b0c\" data-id=\"ffc1b0c\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-dafccd elementor-widget elementor-widget-spacer\" data-id=\"dafccd\" data-element_type=\"widget\" data-widget_type=\"spacer.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-spacer\">\n\t\t\t<div class=\"elementor-spacer-inner\"><\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-498866bd elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"498866bd\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3568c298\" data-id=\"3568c298\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-45bf7daf elementor-widget elementor-widget-text-editor\" data-id=\"45bf7daf\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>The event accessibility planning timeline<\/h3><p>\u201cFrom an event planner\u2019s perspective, the [digital] platform is your first discovery conversation,\u201d Evans says. \u201cTalk about accessibility, and whether or not the platform is accessible for people who use assistive technologies.\u201d<\/p><h3>\u00a0<\/h3><h3>Strategy<\/h3><p>Your goal is to design an inclusive and welcoming event, with reasonable accommodations, that everyone can enjoy. And that starts with considering the diversity of needs, preferences and abilities that inherently will be present among your event participants.<\/p><p>Of course, you need to understand the hybrid or virtual <a href=\"https:\/\/www.encoreglobal.com\/event-solutions\/technology\/\">event technology<\/a> and how the digital event platform you\u2019ve selected works, but Evans says it\u2019s even more important for you to understand how people use assistive technologies to engage with the digital world.<\/p><p>\u201cIs the platform accessible for people who use assistive technologies? Can they navigate it with a keyboard? Because not everyone uses their eyes and a mouse to do digital tech.\u201d<\/p><p>After that, determine the components you want to build into your event platform. Options may include:<\/p><ul><li style=\"list-style-type: none;\"><ul><li style=\"list-style-type: none;\"><ul><li>Captions<\/li><li>Translation services<\/li><li>Alternative text for images and videos<\/li><li>Alternative media for presentations<\/li><li>Sign language interpretation<\/li><li>Keyboard navigation<\/li><\/ul><\/li><\/ul><\/li><\/ul><p>Ask your vendor partners what other accessibility options they have. Encore\u2019s platform, <a href=\"https:\/\/www.encoreglobal.com\/mobile-applications-page\/chime-live-app-any-event-anywhere\/\">Chime Live<\/a>\u2120 offers solutions with visual, auditory, cognitive and physical disabilities. Our platform complies with <a href=\"https:\/\/www.w3.org\/WAI\/standards-guidelines\/wcag\/\">international WCAG 2.0 AA accessibility standards<\/a>.<\/p><h3>\u00a0<\/h3><h3>Planning<\/h3><p>\u201cThere are things everybody in every role in every organization can do to contribute to accessibility and inclusion.\u201d Here are Evans\u2019 Top-5 tips for making events more accessible of <a href=\"https:\/\/www.encoreglobal.com\/event-type\/hybrid-events\/\">hybrid <\/a>and <a href=\"https:\/\/www.encoreglobal.com\/event-type\/virtual-events\/\">virtual<\/a> events.<\/p><ol><li>Visual Aid: make sure there\u2019s alternative text or a text equivalent for any graphics, videos or presentations. Coach speakers to describe anything they\u2019re referring to visually.<\/li><li>Transcription: caption all videos and provide a transcript for anything that is audio-only.<\/li><li>Assistive Technology: make sure documents can be read by computer technology. For example, assistive screen readers can read text files, but cannot read a PDF or explain an image to participants.<\/li><li>Diverse Knowledge: assemble diverse teams and be inclusive in gathering input from a variety of peoples and identities during the planning process. That naturally broadens our thought processes.<\/li><li>Accessible Communication: consider different types of communication methods and preferences participants have. For example, sign language and captions both serve deaf and hard of hearing audiences, but sign language is a language and a preferred communication style. So be aware that requests may come in for both, and one does not substitute for the other.<\/li><\/ol><h3>\u00a0<\/h3><h3>Budget<\/h3><p>Once you\u2019ve identified the components and types of accessibility accommodations you want to provide, budget for those expenses. Understand the timeframes required to secure them from vendors and services.<\/p><p>Also, look at the price differentials and weigh how options impact the experience. For example, AI-enabled captioning is less expensive than using a captioning service with a human, but it isn\u2019t as accurate.<\/p><h3>\u00a0<\/h3><h3>Implementation<\/h3><p>During the registration phase, Evans says it\u2019s important to communicate what accessibility features you are including, what accommodations you can provide, and how much notice you require to provide those accommodations.<\/p><p>Also communicate with speakers and anyone presenting the information. \u201cMake sure [they] know how to present in an accessible format,\u201d Evans says. For example, coach them to shy away from saying things like \u201cas you can see\u201d or pointing at things. Teach them how to use some audio description tips to be inclusive about how they talk about what they\u2019re presenting. For example, \u201cI\u2019m a woman with gray hair and purple glasses\u201d or \u201cthe chart on the screen right now shows a year-over-year increase of 23 percent.\u201d If they have handouts, make sure those documents are submitted in an accessible format.<\/p><p>Train your team on the technology you\u2019re using so they understand how to navigate the system. \u201cDuring the event, they need to be able to support the needs of people who might encounter challenges.\u201d<\/p><p>A nice touch is to allow participants and speakers to show off their home office surroundings, Evans says, describing what is present in the background. \u201cThis allows them to express their identity or identities and intersectionality of who they are. It allows panels or guests to express the diversity of the human experience, as well.\u201d\u00a0<\/p><h3>\u00a0<\/h3><h3>Post-event<\/h3><p>Don\u2019t forget to consider accessibility issues post-event! For example, a five-star rating might be what your organization loves using, but if it\u2019s not compatible with assistive devices, then use different kinds of questions for your post-event survey.<\/p><p>Collect feedback from attendees with an accessibility questionnaire, analyze it and use their suggestions to improve the next experience. If you share anything based on their feedback, share that. People love knowing that you\u2019re listening and using their suggestions to improve.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>We tend to think of hybrid and virtual events as being easier for people with disabilities to attend than face-to-face events. However, hybrid and virtual platforms present their own challenges and potential barriers to enjoyment. That\u2019s why, if you want to create truly inclusive online events, it can\u2019t be an afterthought. \u201cStart with your event &#8230; <a href=\"https:\/\/info.encore-emea.com\/nl\/tips-for-creating-more-accessible-hybrid-and-virtual-events\/\">Lees meer<\/a><\/p>\n","protected":false},"author":146,"featured_media":27591,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-27594","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-geen-onderdeel-van-een-categorie"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v25.4) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tips for Creating More Accessible Hybrid and Virtual Events - Encore EMEA<\/title>\n<meta name=\"description\" content=\"If you want to create inclusive online events, don\u2019t forget about accessibility. 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